Google Drive: An Introduction

In case you haven’t been paying attention, here’s something you need to know: Upper School students are being asked to use Google Drive to save their documents and folders this year.

So before you just start throwing your work into the Cloud, take a moment to read through these tips on how to best use your Drive account.


What is Google Drive?

As part of Country Day’s partnership with Google, we have access to many of their products, such as Gmail, Google Docs, etc. Well, Drive is essentially an external hard drive in the cloud where you can store your stuff. So if you spill Mountain Dew all over your laptop, or it falls six stories to the ground and shatters into a million little jagged pieces, you will still be able to access your work! (You’ll just need a new computer…) And because it’s a web-based system, you can get to your stuff on any device that’s connected to the internet. So you don’t need to worry about being outside of Country Day’s network anymore, and there’s no more anxiety about trying to VPN into the system to find your social studies research paper. When you save things in Google Drive, you will be able to get them anytime and from anywhere.

How to Access Google Drive

There are a few ways to get to your Drive. First, you can just access it through your Gmail account. Along the top of your browser window, you will see a toolbar for your Google products. Just click ‘Drive’ and you’re in! Second, you can download the Drive folder to your personal computer. This folder will live on your desktop and will sync your data with Google’s servers, which means that whatever you change in your folder will automatically be changed in Drive. Finally, you can download the Drive app for your handheld devices. It is available as an iOS and Android app, which means it’ll probably work with whatever you’ve got.

google drive access

Three ways to access your Drive: Browser, downloaded folder, and/or mobile app.

Screen Shot 2013-09-24 at 3.25.02 PM

Color code those folders!

How to Organize Google Drive

As with most things in life, being organized will go a long way in helping you find success in all that you do. So take some time to organize your Drive in a way that will be helpful to you throughout the school year. Make folders for each of your subjects. Color code them so they’re easy to find. Keep documents in them so that they’re not cluttering up your life! And delete the ones you no longer need!

How to Search in Google Drive

Searching for documents in Drive couldn’t be easier. There are two ways to search: 1.) You can type the title of your document into the search bar at the top of the page, or 2.) you can search by document type (i.e., form, spreadsheet, document, etc) or owner. In addition, you can filter the items in your Drive by looking at the Recent or Starred tabs in the left column.

Screen Shot 2013-09-24 at 3.29.33 PM

Notice the Search Bar. This is where you type in the title or owner’s name of the document thou seeketh.




Screen Shot 2013-09-24 at 3.31.23 PM

Use the Recent and Starred tabs to help filter your Drive.

What Happens if the Internet is not Working??

Google allows users to enable Offline Editing for their work. This means that you can work on documents in your Drive even when the internet is down. But you need to set it up for your own account! Here’s how.

Google Drive is an awesomely powerful tool for you to use this year. There is a bit of a learning curve, however. If you are interested in learning more about the advanced functions of Drive, check out some of the links below. And, as always, swing by the library if you have any questions!





Comments are closed.